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Job Vacancy For Administrative Assistant Position at UNDP in Abuja

Job Vacancy For Administrative Assistant Position
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Job Vacancy For Administrative Assistant Position at UNDP in Abuja is now available for all applicants to apply for In Nigeria. United Nations Development Programme (UNDP) Abuja is currently seeking a dedicated Administrative Assistant to support the administrative and logistical functions of the office.

The successful candidate will coordinate various office activities, provide clerical and administrative support, manage documents and correspondence, and ensure the smooth operation of daily tasks.

This is a full-time position based in Abuja, Nigeria, with a fixed-term contract duration of one year, and the possibility of extension.

Job Vacancy For Administrative Assistant Position at UNDP in Abuja

Job Identification: 16177
Locations: Abuja, Nigeria
Posting Date: 02/07/2024, 07:01 AM
Apply Before: 02/21/2024, 10:59 PM
Job Schedule: Full-time
Agency: UNDP
Grade: G4
Vacancy Type: Fixed Term
Practice Area: Effectiveness
Bureau: Regional Bureau for Africa
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: High School certificate – 4 year(s) experience
Required Languages: Fluency in written and spoken English
Vacancy Timeline: 2 Weeks

Administrative Assistant Position Key Responsibilities

  1. Logistics Coordination:
    • Coordinate logistics activities for the office, including vehicle management and monitoring.
    • Ensure timely servicing and maintenance of vehicles, oversee fuel card processes, and facilitate travel bookings for staff.
  2. Administrative Support:
    • Provide clerical and administrative assistance, including hotel reservations, meeting coordination, and document management.
    • Support colleagues in travel expense claims processing and other administrative tasks as required.
  3. Office Support and Maintenance:
    • Supervise office maintenance activities and ensure a clean and orderly workspace.
    • Maintain files and records related to office maintenance and operations.
  4. Cash Recovery and Management:
    • Prepare invoices for the use of armored vehicles and ensure timely payment processing.
    • Establish a tracking system for payments and provide regular usage and income reports.
  5. Document Management and Correspondence:
    • Develop and maintain a filing system according to UN standards.
    • Ensure proper filing of official documents, including correspondence, reports, and mail.
    • Edit, format, and provide inputs to documents and correspondence as needed.

Job Vacancy For Administrative Assistant Position Key Competencies:

  1. Professionalism:
    • Ability to handle administrative tasks efficiently and adhere to established rules and regulations.
    • Proficiency in office software applications and computerized business machines.
    • Strong organizational skills and the ability to prioritize tasks effectively.
  2. Teamwork:
    • Collaborative approach to work and willingness to support colleagues to achieve common goals.
    • Ability to solicit input from others and work towards consensus decisions.
    • Shares credit for team accomplishments and takes responsibility for team outcomes.
  3. Planning & Organizing:
    • Effective organizational skills to manage multiple tasks, deadlines, and priorities.
    • Ability to adapt to changing circumstances and maintain productivity amidst interruptions.
    • Build and maintain effective working relationships with staff and clients.

Job Vacancy For Administrative Assistant Position Required Qualifications and Experience:

  • Secondary education is required.
  • Minimum of 4 years of relevant administrative experience.
  • Proficiency in MS Office applications and web-based management systems is desirable.
  • Fluency in written and spoken English is required.

Who is to Apply For The Job Vacancy For the Administrative Assistant Position at UNDP in Abuja?

Qualified female candidates are strongly encouraged to apply.

Please note that this position requires adherence to UNDP’s principles of diversity, equity, and inclusion, and selected candidates will undergo rigorous reference and background checks.


US Permanent Residents must review potential implications with immigration lawyers before applying. UNDP reserves the right to select candidates from this vacancy announcement for similar positions.

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